| 1. Purpose & Mission |
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1.01 Departmental Mission |
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| 2. Intake & Investigations |
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2.01 Referrals |
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2.01.05 |
08/01/19 |
Referrals on Employees of CCDCFS |
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2.01.09 |
07/01/19 |
Courtesy Supervision & Joint Investigations |
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2.01.10 |
07/01/15 |
Children Born Exposed to Drugs |
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2.03 Investigations |
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2.03.00 |
11/01/18 |
Investigation and Assessments |
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2.03.02 |
03/01/19 |
Extending Time Frames or Waiving Completion of Assessment/Investigation Activities |
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2.03.03 |
04/01/19 |
Investigative Dispositions: Other Forms of Confirmation; Isolated Indicators |
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2.03.04 |
08/01/19 |
Out-of-Home Care Investigations of Child Abuse or Neglect |
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2.03.05 |
01/01/19 |
Appeals of Report Disposition |
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2.03.07 |
11/01/18 |
Cases Involving Domestic Violence |
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2.06 Joint Home Visit |
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2.06.01 |
05/01/18 |
Joint Transfer Conference Policy |
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2.07 |
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2.07.01 |
10/01/15 |
Babies Born to Incarcerated Women |
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| 4. Referral Procedures - Other Agencies |
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4.03 |
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4.03.01 |
04/01/19 |
Referrals and/or transfers to the Cuyahoga County Board of Developmental Disabilities
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| 5. Case Requirements |
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5.01 Case Requirements |
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5.01.01 |
07/01/18 |
In-Home Supportive Services (IHSS) |
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5.01.02 |
01/01/19 |
Case Plan /Family Service Plan |
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5.01.03 |
07/01/15 |
Family Cases Involving Substance Use |
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5.01.04 |
10/01/15 |
Family Team Meetings |
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5.01.05 |
03/01/19 |
Referrals for Community Based Services
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5.01.06 |
04/01/17 |
Child Identification Kit Completion |
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5.01.07 |
07/01/19 |
Safe Identification of LGBTQ2S + Youth |
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5.01.08 |
03/01/15 |
Caseworker Contact Requirements for Children and Families Involved with the CCDCFS |
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5.01.09 |
06/01/19 |
Family Search and Engagement Activities |
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5.01.10 |
06/01/18 |
Child(ren) Contact with Incarcerated Parents |
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5.02 Case Review |
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5.02.01 |
05/01/20 |
TDM/Staffings Policy |
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5.02.02 |
08/01/18 |
Case Reviews / Semi-Annual Administrative Reviews |
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5.03 Case Closings |
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5.03.03 |
09/01/18 |
Case Record and Case Documentation |
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| 6. Substitute Care |
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6.01 Placement Issues |
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6.01.01 |
12/01/17 |
Discharge Policy |
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6.01.02 |
11/01/19 |
Normalcy in Care |
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6.01.03 |
12/01/18 |
Placement into Out of Home Care Setting |
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6.01.04 |
05/01/20 |
Sibling Policy |
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6.01.05 |
05/01/18 |
Protocol for Children in Custody Obtaining a Drivers License |
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6.01.06 |
10/01/17 |
Discipline of Children in Substitute Care |
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6.01.07 |
11/01/17 |
Religious Practices & Participation of Children in Substitute Care |
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6.01.08 |
11/01/19 |
Socialization & Education of Children in Substitute Care |
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6.01.09 |
12/01/17 |
Non-Discrimination in the Placement of Children |
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6.01.10 |
12/01/17 |
MEPA Monitor Policy |
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6.01.11 |
12/01/17 |
Multi-Ethnic Placement Act (MEPA) Complaints of Alleged Discrimination in the Foster Care and Adoptive Process |
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6.01.12 |
12/01/17 |
Multiethnic Placement Act of 1994 (MEPA) Standards of Conduct |
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6.02 Foster Care |
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6.02.01 |
10/01/17 |
Foster & Adoptive Family Recruitment Policy |
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6.02.02 |
12/01/18 |
Required Information for Out of Home Care Providers |
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6.02.03 |
03/01/18 |
Foster Parent Pre-Service and Ongoing Training
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6.02.06 |
12/01/17 |
Foster and Adoptive Homestudy Completion |
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6.02.07 |
12/01/17 |
Joint Foster Care and Approval Process |
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6.02.08 |
09/01/17 |
Sharing and Transferring of Licensed Foster Homes |
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6.02.10 |
10/01/18 |
Lifebook Policy |
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6.02.11 |
06/01/17 |
Revocation, Denial of Initial Certification or Denial of Recertification of a Foster Home Certificate |
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6.02.12 |
12/01/17 |
Appeals of Denials and Revocation Recommendations of Foster Care Licensure and Adoption Approval |
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6.02.13 |
09/01/17 |
Payments to Foster Parents |
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6.02.14 |
12/01/17 |
Minor Foster Home Residents with Criminal Records |
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6.02.15 |
12/01/17 |
Reimbursement to Foster and Adoptive Caregivers for Damages |
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6.02.16 |
12/01/18 |
Legal and Liability Issues for Foster and Adoptive Parents |
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6.02.17 |
06/01/17 |
Retained Applicant Fingerprint Database Information Exchange (RAPBACK) |
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6.02.19 |
12/01/17 |
Foster/Adoptive Parent Request for Access to Parent Case Record |
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6.02.20 |
01/01/19 |
Family Foster Annual Review, Recertification and Adoption Home Study |
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6.02.21
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11/01/19 |
Exit Interviews; When a Child in Custody Leaves an Out-of-Home Placement |
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6.03 Adoption Department Policy |
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11/01/18 |
Adoption Procedures |
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6.03.02 |
10/01/18 |
Post Adoption Special Services Subsidy (PASSS) |
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6.03.03 |
12/01/18 |
Cuyahoga County Special Services Subsidy |
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6.03.04 |
12/01/18 |
State Adoption Maintenance Subsidy (SAMS) |
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6.03.05 |
09/01/17 |
Falsification of Adoptive Application/Homestudy |
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6.04 Kinship Care |
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6.04.00 |
12/01/15 |
Caregiver Approval for Custody Cases |
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6.04.01 |
12/01/15 |
Caregiver Approval for Non-Custody Cases |
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6.05 Family Visitation Services |
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6.05.01 |
06/01/16 |
Family Visits |
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6.05.04 |
01/01/19 |
Resource Manager Visitation |
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6.06 Custody |
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6.06.01 |
11/01/18 |
Custody Checklist |
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6.06.02 |
12/01/18 |
Parental Background Reviews |
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6.06.03 |
10/01/18 |
Missing, Abducted or Runaway Youth in Care |
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6.07 Other Placement Types |
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6.07.02 |
06/01/19 |
Out of Town Investigation (OTI)/Interstate Compact on the Placement (ICPC) Evaluation Process and Placement Supervision of Children from Other Jurisdictions
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| 7. Legal, Juvenile Court & Custody Issues |
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7.01 Custody |
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7.01.05 |
09/01/16 |
Minor Parents & Their Children |
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7.02 Critical Incidents |
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7.02.01 |
07/01/17 |
Timely Reporting of Alerts and Critical Incidents |
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7.02.02 |
03/01/19 |
Child Fatality Review Process |
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7.03 Court |
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7.04 Confidentiality |
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7.04.01 |
09/01/19 |
Sharing and Dissemination of Confidential Client Information |
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7.04.02 |
03/01/17 |
Conflict of Interest |
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7.05 DCFS Child Involvement |
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7.05.01 |
05/01/18 |
Staff/Clients As Research Subjects |
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7.05.02 |
07/01/19 |
Child Involvement in DCFS Publicity Activities |
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7.05.03 |
10/01/18 |
Creation, Use and Distribution of Video Recruitment Materials |
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7.06 Client Rights |
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7.06.01 |
09/01/18 |
Agency Civil Rights Plan, Clients’ Civil Rights and Procedures |
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7.06.02 |
01/01/19 |
Rights of Children in Agency, Foster or Residential Care |
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7.06.03 |
01/01/19 |
Client Rights |
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7.06.04 |
12/01/19 |
Provisions for Clients with Limited English Proficiency (LEP) |
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7.06.05 |
03/01/17 |
Non-Discrimination Policy: Youth and Families |
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| 8. Continuous Quality Improvement |
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8.01 Case Record Review |
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| 9. Child Health Care |
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9.00 |
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9.00.01 |
09/01/15 |
Comprehensive Health Care for Children in Placement and HIPAA Signature Authorization |
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9.00.02 |
09/01/18 |
Help Me Grow Services (HMG) |
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9.00.04 |
10/01/15 |
Child's Medical Records Requests |
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9.02 Ongoing Medical Treatment |
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9.02.05 |
11/01/15 |
Medical Second Opinions and Authorization for Extraordinary Medical Procedures |
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9.02.06 |
08/01/18 |
HIV Testing |
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9.02.09 |
10/01/15 |
Do Not Resuscitate (DNR) Orders for Children in Custody |
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9.03 Diseases |
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9.03.01 |
09/01/18 |
HIV/AIDS Non-Discrimination |
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9.04 Psychiatric Care |
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9.04.03 |
02/01/17 |
Psychotropic Medication |
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9.04.04 |
08/01/16 |
Emergency Mental Health Crisis |
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| 10. Management |
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10.01 Building Management |
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10.01.03 |
11/01/16 |
Procedure to Process and Reconcile Office Supplies (Stockless) Orders |
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10.01.04 |
07/01/19 |
Visitor Parking in the Priemer Lot |
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10.01.05 |
07/01/19 |
General Parking Policy |
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10.01.08 |
11/01/19 |
Use of Appliances
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10.02 Security Measures |
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10.02.01 |
09/01/18 |
Maintenance of a Safe Work Environment - (Emergency Situations) |
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10.02.02 |
08/01/19 |
Cellular Communication Devices |
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10.02.03 |
06/01/18 |
Transportation of Children/Youth |
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10.02.04 |
12/01/18 |
Traveling in Pairs |
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10.02.05 |
04/01/19 |
Working from Home |
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10.02.06 |
12/01/18 |
On-the-Job Criminal Incidents |
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10.02.11 |
07/01/19 |
Visitor's Passes |
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10.03 Dress Code |
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10.03.05 |
11/01/16 |
Dress Code |
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10.04 Interns |
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10.04.01 |
01/01/19 |
Use of Interns |
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10.04.02 |
04/01/19 |
Volunteer Requirements |
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10.05 |
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10.05.01 |
01/01/18 |
Reporting Misconduct |
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10.06 Public Relations |
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10.06.01 |
08/01/18 |
DCFS Speakers Bureau |
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10.06.02 |
07/01/16 |
Media Representation/Public Information Requests |
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10.06.05 |
08/01/16 |
Suggestion Box |
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10.06.10 |
02/01/19 |
Responding to Concerns and/or Complaints |
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10.07 Policies & Procedures |
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10.07.02 |
10/01/14 |
Agency Policy & Procedure Develpoment |
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10.08 Miscellaneous Administrative Policies |
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10.08.01 |
08/01/19 |
Accessibility of the Agency Administrator |
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10.09 Personal Communication Devices |
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| 11. Fiscal |
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11.01 Fiscal |
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11.01.02 |
07/01/19 |
CCDCFS Bi-annual Budget Mid-Cycle Review Process |
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11.02 |
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11.02.01 |
07/01/19 |
Accounts Payable and Receivable Management/Internal Control |
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11.02.02 |
03/01/17 |
Processing Client and Employee Payables and Recording Revenue Receipts |
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11.02.03 |
05/01/19 |
Employee Reimbursement for Automobile Liability Rider Insurance |
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11.02.04 |
06/01/19 |
Employee Travel Reimbursement |
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11.03 |
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11.03.01 |
08/01/19 |
Tax Exempt Status |
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11.04 |
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11.04.01 |
08/01/19 |
Fiduciary Responsibility for Client Funds |
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11.04.02 |
08/01/19 |
Fund 6 Request - Director's Discretionary Fund |
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11.05 |
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11.06 |
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11.07 |
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11.07.03 |
06/01/19 |
Social Security Cards IV-E |
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11.30 |
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11.30.05 |
07/01/19 |
Direct Deposit of Payments |
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11.70 IV-E |
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11.70.01 |
12/01/18 |
Birth Certificates (How to Obtain for Children in Custody) |
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| 12. Information Services |
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12.03.01 |
06/01/19 |
Network Administration of Computer Users |
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12.04.02 |
03/23/07 |
Internally Developed Software Releases |
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12.05.01 |
06/01/13 |
Service Center Requests for Software Development and Data Analysis |
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12.05.03 |
10/05/09 |
Role of Information Services (IS) Analysis |
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12.05.04 |
06/01/19 |
Permanent Suspension of Computer Rights |
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12.05.05 |
06/01/19 |
Security of Automated Data in the Computer Systems |
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12.05.06 |
06/01/19 |
Electronic Communications Equipment |
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12.05.07 |
06/01/19 |
Electronic Communication and Information Technology (IT) Resource Usage |
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12.05.10 |
06/01/19 |
Social Media/Social Networking |
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| 13. Procedure |
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13.01.01 |
09/01/19 |
Procedure to Process Requests for Proposal (RFP): Request for Qualification(RFQ); Contracts; Agreements; Memorandums of Understanding (MOU); Grants; and Amendments
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13.06.01 |
10/01/15 |
Procedure to Process Travel Requests |
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13.07.01 |
04/01/19 |
Vendor Request |
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13.10.01 |
11/01/15 |
Contract Monitoring - Residential Facilities/Network Foster Placement Contracts |
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| 14. Records Management |
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14.00.00 |
09/01/18 |
Records Retention, Storage, Maintenance, and Access |
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14.01 |
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14.02 |
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14.03 |
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14.04 |
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14.04.05 |
10/03/07 |
Obsoleted |
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14.05 |
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| 15. Training |
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15.02.01 |
01/01/20 |
Child Protection Orientation Training |
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15.05.02 |
07/01/17 |
Professional Development |
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| 16. Human Resources |
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16.01.01 |
05/01/19 |
Notification to the Office of Human Resources of Reassignments, Laterals and Administrative Transfers |
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