| 1. Purpose & Mission |
|
| |
1.01 Departmental Mission |
|
| 2. Intake & Investigations |
|
| |
2.01 Referrals |
|
| |
2.01.05 |
07/01/15 |
Reports on Employees of CCDCFS |
|
| |
2.01.09 |
05/01/16 |
Courtesy Supervision & Joint Investigations |
|
| |
2.01.10 |
07/01/15 |
Children Born Exposed to Drugs |
|
| |
2.03 Investigations |
|
| |
2.03.00 |
11/01/17 |
Investigation and Assessments |
|
| |
2.03.02 |
03/01/15 |
Extending Time Frames or Waiving Completion of Assessment/Investigation Activities |
|
| |
2.03.03 |
05/01/15 |
Investigative Dispositions: Other Forms of Confirmation; Isolated Indicators |
|
| |
2.03.04 |
07/01/15 |
Out-of-Home Care Investigations of Child Abuse or Neglect |
|
| |
2.03.05 |
10/01/14 |
Appeals of Report Dispositions |
|
| |
2.03.07 |
10/01/15 |
Cases Involving Domestic Violence |
|
| |
2.06 Joint Home Visit |
|
| |
2.06.01 |
05/01/18 |
Joint Transfer Conference Policy |
|
| |
2.07 |
|
| |
2.07.01 |
10/01/15 |
Babies Born to Incarcerated Women |
|
| 4. Referral Procedures - Other Agencies |
|
| |
4.03 |
|
|
4.03.01 |
04/01/16 |
Referrals and/or transfers to the Cuyahoga County Board of Developmental disabilities
|
|
| 5. Case Requirements |
|
| |
5.01 Case Requirements |
|
| |
5.01.01 |
07/01/18 |
In-Home Supportive Services (IHSS) |
|
| |
5.01.02 |
07/01/15 |
Case Plan /Family Service Plan |
|
| |
5.01.03 |
07/01/15 |
Family Cases Involving Substance Use |
|
| |
5.01.04 |
10/01/15 |
Family Team Meetings |
|
| |
5.01.05 |
08/01/15 |
Referrals for Community Collaborative Services |
|
| |
5.01.06 |
04/01/17 |
Child Identification Kit Completion |
|
| |
5.01.08 |
03/01/15 |
Caseworker Contact Requirements for Children and Families Involved with the CCDCFS |
|
| |
5.01.09 |
05/01/16 |
Family Search and Engagement Activities |
|
| |
5.01.10 |
06/01/18 |
Child(ren) Contact with Incarcerated Parents |
|
| |
5.02 Case Review |
|
| |
5.02.01 |
05/01/16 |
TDM/Staffings Policy |
|
| |
5.02.02 |
07/01/15 |
Case Reviews / Semi-Annual Administrative Reviews |
|
| |
5.03 Case Closings |
|
| |
5.03.03 |
09/01/15 |
Case Record and Case Documentation |
|
| |
|
|
|
|
| top of page |
|
|
| 6. Substitute Care |
|
| |
6.01 Placement Issues |
|
| |
6.01.01 |
12/01/17 |
Discharge Policy |
|
| |
6.01.02 |
11/01/16 |
Normalcy in Care |
|
| |
6.01.03 |
10/01/15 |
Out of Home Care |
|
| |
6.01.04 |
04/01/16 |
Sibling Policy |
|
| |
6.01.05 |
05/01/18 |
Protocol for Children in Custody Obtaining a Drivers License |
|
| |
6.01.06 |
10/01/17 |
Discipline of Children in Substitute Care |
|
| |
6.01.07 |
11/01/17 |
Religious Practices & Participation of Children in Substitute Care |
|
| |
6.01.08 |
04/01/16 |
Socialization & Education of Children in Substitute Care |
|
| |
6.01.09 |
12/01/17 |
Non-Discrimination in the Placement of Children |
|
| |
6.01.10 |
12/01/17 |
MEPA Monitor Policy |
|
| |
6.01.11 |
12/01/17 |
Multi-Ethnic Placement Act (MEPA) Complaints of Alleged Discrimination in the Foster Care and Adoptive Process |
|
| |
6.01.12 |
12/01/17 |
Multiethnic Placement Act of 1994 (MEPA) Standards of Conduct |
|
| |
6.02 Foster Care |
|
| |
6.02.01 |
10/01/17 |
Foster & Adoptive Family Recruitment Policy |
|
| |
6.02.02 |
10/01/15 |
Foster Family Information Needs |
|
| |
6.02.03 |
03/01/18 |
Foster Parent Pre-Service and Ongoing Training
|
|
| |
|
|
|
|
| |
|
|
|
|
| |
6.02.06 |
12/01/17 |
Foster and Adoptive Homestudy Completion |
|
| |
6.02.07 |
12/01/17 |
Joint Foster Care and Approval Process |
|
| |
6.02.08 |
09/01/17 |
Sharing and Transferring of Licensed Foster Homes |
|
| |
6.02.10 |
09/01/15 |
Lifebook Policy |
|
| |
6.02.11 |
06/01/17 |
Revocation, Denial of Initial Certification or Denial of Recertification of a Foster Home Certificate |
|
| |
6.02.12 |
12/01/17 |
Appeals of Denials and Revocation Recommendations of Foster Care Licensure and Adoption Approval |
|
| |
6.02.13 |
09/01/17 |
Payments to Foster Parents |
|
| |
6.02.14 |
12/01/17 |
Minor Foster Home Residents with Criminal Records |
|
| |
6.02.15 |
12/01/17 |
Reimbursement to Foster and Adoptive Caregivers for Damages |
|
| |
6.02.16 |
10/01/15 |
Legal and Liability Issues for Foster and Adoptive Parents |
|
| |
6.02.17 |
06/01/17 |
Retained Applicant Fingerprint Database Information Exchange (RAPBACK) |
|
| |
6.02.19 |
12/01/17 |
Foster/Adoptive Parent Request for Access to Parent Case Record |
|
| |
6.02.20 |
09/01/15 |
Family Foster Annual Review, Recertification and Adoption Home Study |
|
| |
6.02.21
|
11/01/16 |
Exit Interviews; When a Child in Custody Leaves an Out-of-Home Placement |
|
| |
6.03 Adoption Department Policy |
|
| |
|
10/01/15 |
Adoption Procedures |
|
| |
6.03.02 |
09/01/15 |
Post Adoption Special Services Subsidy (PASSS) |
|
| |
6.03.03 |
09/01/15 |
Cuyahoga County Special Services Subsidy |
|
| |
6.03.04 |
10/01/15 |
State Adoption Maintenance Subsidy (SAMS) |
|
| |
6.03.05 |
09/01/17 |
Falsification of Adoptive Application/Homestudy |
|
| |
6.04 Kinship Care |
|
| |
6.04.00 |
12/01/15 |
Caregiver Approval for Custody Cases |
|
| |
6.04.01 |
12/01/15 |
Caregiver Approval for Non-Custody Cases |
|
| |
6.05 Family Visitation Services |
|
| |
6.05.01 |
06/01/16 |
Family Visits |
|
| |
6.05.04 |
09/01/15 |
Resource Manager Visitation |
|
| |
6.06 Custody |
|
| |
6.06.01 |
11/01/15 |
Custody Checklist |
|
| |
6.06.02 |
07/01/15 |
Parental Background Reviews |
|
| |
6.06.03 |
03/01/16 |
Locating Children who are Absent without Leave (AWOL) |
|
| |
6.07 Other Placement Types |
|
| |
6.07.02 |
05/01/16 |
Out of Town Investigation (OTI)/Interstate Compact on the Placement (ICPC) Evaluation Process
|
|
| 7. Legal, Juvenile Court & Custody Issues |
|
| |
7.01 Custody |
|
| |
7.01.05 |
09/01/16 |
Minor Parents & Their Children |
|
| |
7.02 Critical Incidents |
|
| |
7.02.01 |
07/01/17 |
Timely Reporting of Alerts and Critical Incidents |
|
| |
7.02.02 |
07/01/15 |
Death of a Child |
|
| |
|
|
|
|
| |
7.03 Court |
|
| |
|
|
|
|
| |
7.04 Confidentiality |
|
| |
7.04.01 |
07/01/15 |
Sharing and Dissemination of Confidential Client Information |
|
| |
7.04.02 |
03/01/17 |
Conflict of Interest |
|
| |
7.05 DCFS Child Involvement |
|
| |
7.05.01 |
05/01/18 |
Staff/Clients As Research Subjects |
|
| |
7.05.02 |
03/01/15 |
Child Involvement in DCFS Publicity Activities |
|
| |
7.05.03 |
09/01/15 |
Creation, Use and Distribution of Video Recruitment Materials |
|
| |
7.06 Client Rights |
|
| |
7.06.01 |
09/01/15 |
Agency Civil Rights Plan, Clients’ Civil Rights and Procedures |
|
| |
7.06.02 |
11/01/15 |
Rights of Children in Agency, Foster or Residential Care |
|
| |
7.06.03 |
06/30/08 |
Client Rights |
|
| |
7.06.04 |
09/01/15 |
Provisions for Clients with Limited English Proficiency (LEP) |
|
| |
7.06.05 |
03/01/17 |
Non-Discrimination Policy: Youth and Families |
|
| 8. Continuous Quality Improvement |
|
| |
8.01 Case Record Review |
|
| top of page |
|
| 9. Child Health Care |
|
| |
9.00 |
|
| |
9.00.01 |
09/01/15 |
Comprehensive Health Care for Children in Placement and HIPAA Signature Authorization |
|
| |
9.00.02 |
09/01/15 |
Help Me Grow Services (HMG) |
|
| |
|
|
|
|
| |
9.00.04 |
10/01/15 |
Child's Medical Records Requests |
|
| |
9.02 Ongoing Medical Treatment |
|
| |
|
|
|
|
| |
9.02.05 |
11/01/15 |
Medical Second Opinions and Authorization for Extraordinary Medical Procedures |
|
| |
9.02.06 |
08/01/15 |
HIV Testing |
|
| |
|
|
|
|
| |
|
|
|
|
| |
9.02.09 |
10/01/15 |
Do Not Resuscitate (DNR) Orders for Children in Custody |
|
| |
9.03 Diseases |
|
| |
9.03.01 |
09/01/15 |
HIV/AIDS Non-Discrimination |
|
| |
9.04 Psychiatric Care |
|
| |
9.04.03 |
02/01/17 |
Psychotropic Medication |
|
| |
9.04.04 |
08/01/16 |
Emergency Mental Health Crisis |
|
| 10. Management |
|
| |
10.01 Building Management |
|
| |
10.01.03 |
11/01/16 |
Procedure to Process and Reconcile Office Supplies (Stockless) Orders |
|
| |
10.01.04 |
07/01/16 |
Visitor Parking in the Priemer Lot |
|
| |
10.01.05 |
07/01/16 |
General Parking Policy |
|
| |
10.01.08 |
10/01/16 |
Use of Appliances
|
|
| |
10.02 Security Measures |
|
| |
10.02.01 |
09/01/15 |
Maintenance of a Safe Work Environment - (Emergency Situations) |
|
| |
10.02.02 |
08/01/16 |
Cellular Communication Devices |
|
| |
10.02.03 |
06/01/18 |
Transportation of Children/Youth |
|
| |
10.02.04 |
08/01/14 |
Traveling in Pairs |
|
| |
10.02.05 |
01/01/16 |
Working from Home |
|
| |
10.02.06 |
10/01/15 |
On-the-Job Criminal Incidents |
|
| |
|
|
|
|
| |
10.02.11 |
07/01/16 |
Visitor's Passes |
|
| |
10.03 Dress Code |
|
| |
10.03.05 |
11/01/16 |
Dress Code |
|
| |
10.04 Interns |
|
| |
10.04.01 |
10/01/15 |
Use of Interns |
|
| |
10.04.02 |
04/01/16 |
Volunteer Requirements |
|
| |
10.05 |
|
| |
10.05.01 |
01/01/18 |
Reporting Misconduct |
|
| |
|
|
|
|
| |
10.06 Public Relations |
|
| |
10.06.01 |
08/01/15 |
DCFS Speakers Bureau |
|
| |
10.06.02 |
07/01/16 |
Media Representation/Public Information Requests |
|
| |
10.06.05 |
08/01/16 |
Suggestion Box |
|
| |
10.06.10 |
01/01/14 |
Responding to Concerns |
|
| |
10.07 Policies & Procedures |
|
| |
10.07.02 |
10/01/14 |
Agency Policy & Procedure Develpoment |
|
| |
10.08 Miscellaneous Administrative Policies |
|
| |
10.08.01 |
08/01/16 |
Accessibility of the Agency Administrator |
|
| |
|
|
|
|
| |
10.09 Personal Communication Devices |
|
| 11. Fiscal |
|
| |
11.01 Fiscal |
|
| |
11.01.02 |
07/01/16 |
CCDCFS Bi-annual Budget Mid-Cycle Review Process |
|
| |
11.02 |
|
| |
11.02.01 |
07/01/16 |
Accounts Payable and Receivable Management/Internal Control |
|
| |
11.02.02 |
03/01/17 |
Processing Client and Employee Payables and Recording Revenue Receipts |
|
| |
11.02.03 |
04/01/16 |
Employee Reimbursement for Automobile Liability Rider Insurance |
|
| |
11.02.04 |
05/01/15 |
Employee Travel Reimbursement |
|
| |
11.03 |
|
| |
11.03.01 |
08/01/16 |
Tax Exempt Status |
|
| |
11.04 |
|
| |
11.04.01 |
08/01/16 |
Fiduciary Responsibility for Client Funds |
|
| |
11.04.02 |
08/01/16 |
Fund 6 Request - Director's Discretionary Fun |
|
| |
11.05 |
|
| |
|
|
|
|
| |
11.06 |
|
| |
11.07 |
|
| |
11.07.03 |
03/01/16 |
Social Security Cards IV-E |
|
| |
11.30 |
|
| |
11.30.05 |
07/01/16 |
Direct Deposit of Payments |
|
| |
11.70 IV-E |
|
| |
11.70.01 |
10/01/15 |
Birth Certificates (How to Obtain for Children in Custody) |
|
| top of page |
|
| 12. Information Services |
|
| |
12.03.01 |
10/01/16 |
Network Administration of Computer Users |
|
| |
12.04.02 |
03/23/07 |
Internally Developed Software Releases |
|
| |
12.05.01 |
06/01/13 |
Service Center Requests for Software Development and Data Analysis |
|
| |
12.05.03 |
10/05/09 |
Role of Information Services (IS) Analysis |
|
| |
12.05.04 |
10/01/16 |
Permanent Suspension of Computer Rights |
|
| |
12.05.05 |
04/01/16 |
Security of Automated Data in the Computer Systems |
|
| |
12.05.06 |
04/01/16 |
Electronic Communications Equipment |
|
| |
12.05.07 |
04/01/16 |
Electronic Communication and Information Technology (IT) Resource Usage |
|
| |
|
|
|
|
| |
|
|
|
|
| |
12.05.10 |
03/01/15 |
Social Media/Social Networking |
|
| 13. Procedure |
|
| |
13.01.01 |
05/01/16 |
Procedure to Process Requests for Proposal (RFP): Request for Qualification(RFQ); Contracts; Agreements; Memorandums of Understanding (MOU); Grants; and Amendments
|
|
| |
13.06.01 |
10/01/15 |
Procedure to Process Travel Requests |
|
| |
13.07.01 |
04/01/16 |
Vendor Request |
|
| |
13.10.01 |
11/01/15 |
Contract Monitoring - Residential Facilities/Network Foster Placement Contracts |
|
| 14. Records Management |
|
| |
14.00.00 |
09/01/15 |
Records Retention, Storage, Maintenance, and Access |
|
| |
|
|
|
|
| |
14.01 |
|
| |
|
|
|
|
| |
14.02 |
|
| |
|
|
|
|
| |
14.03 |
|
| |
|
|
|
|
| |
14.04 |
|
| |
14.04.05 |
10/03/07 |
Obsoleted |
|
| |
|
|
|
|
| |
14.05 |
|
| |
|
|
|
|
| 15. Training |
|
| |
15.02.01 |
01/01/17 |
Child Protection Orientation Training |
|
| |
15.05.02 |
07/01/17 |
Professional Development |
|
| 16. Human Resources |
|
| |
16.01.01 |
05/01/16 |
Notification to the Office of Human Resources of Administrative Transfers |
|
| top of page |
|