Prison Records


Release Identification Card
A free, non-replaceable photo ID will be given to you on the day of your release if you have a Social Security number that can be verified by the Social Security Administration. The card will include your birth date and Social Security number. You can show this card to the Ohio Bureau of Motor Vehicles as documentation to get a State ID, temporary permit or driver’s license. However, you still have to pay the cost of getting the license, permit or State ID.


Release Papers
If you do not have to be supervised when you are released – called “straight release,” then you will receive a document called Expiration of Sentence. It is also known as an Expiration of Stated Term. It proves you are no longer under the supervision of the Ohio Department of Rehabilitation and Correction. Keep this document. If you have to be supervised, then you will receive a Parole Certificate or a Post Release Control Certificate informing you of who your parole officer is and where you should report.


Certification of Incarceration
If you lose your release papers or you just need to verify your release from prison and/or the dates of your incarceration, the Ohio Department of Rehabilitation and Correction can provide the necessary paperwork. This service is free. Requests generally take 10-14 days to process. All requests must be in writing and must contain the following:
  • First and last name
  • Inmate number OR both Social Security number and birth date
  • Explanation of what you need
  • Return address
  • Your signature

Requests may be faxed or mailed to:
ODRC Bureau of Records Management
770 Broad St.
Columbus, OH 43222
Phone: 614-752-1076
Fax: 614-752-1086
www.drc.state.oh.us


Inmate Educational Records
When you complete educational programs while in prison, such as career technical classes or your GED, a record is kept of what you complete. This record is called a transcript. You can request a transcript free of charge.

All requests must be in writing and must contain the following:
  • First and last name
  • Inmate number or Social Security number and birth date
  • Name of the institution where you received the training
  • Year you received the training (if remembered)
  • Explanation of what you need
  • Return address
  • Your signature

Requests may be faxed or mailed to:
Ohio Central School System
PO Box 207
Orient, OH 43146
Phone: 740-845-3240
Fax: 740-845-3387

During incarceration, you may have participated in a program to earn a Certificate of Achievement and Employability (CAE); the program involves vocational training, cognitive/behavioral training, and community service. Some offenses may bar you from certain professional licensing. If you have a CAE, licensing agencies must give you individualized consideration. It does not guarantee employment. If you have earned a CAE and need to verify or obtain a copy, contact the following office:
ODRC Offender Workforce Development
740-845-3240
770 West Broad Street
Columbus, Ohio 43222

A word about your GED:
Although completion of your GED is noted on your inmate educational transcript, some employers or schools may want a copy of your GED transcript. If you need a copy of your GED transcript, you must request it through a national website. There is a cost (generally about $15). Go to gedtestingservice.com.


Inmate Medical / Mental Health Records
When you are provided with health or mental health care while in prison, these services are either noted on paper or in an electronic health record. These documents become your Healthcare Record. Only a licensed doctor or a lawyer can request your medical and mental health records, and only with your permission. You cannot request your own medical record. The Social Security Administration and the U.S. Department of Veterans Affairs may also request a copy of your record because they have licensed doctors on staff. A copy of the record is free and it will come in the form of a CD. You are only allowed ONE request per patient/client in a 12-month period. Requests generally take 10-14 days to process.

All requests must be in writing on official letterhead and must include the following:
  • A Medical Release form signed by the patient/client
  • First and last name of the patient/client
  • Inmate number or both Social Security number and birth date
  • Explanation of what you need
  • Return address of the requesting professional – as noted above, a doctor or lawyer

Requests may be faxed or mailed to:
Ohio Department of Rehabilitation and Correction
Bureau of Records Management
700 W Broad St.
Columbus, OH 43222
Phone: 614-752-1076
Fax: 614-466-3818
DRCRecords.center@odrc.state.oh.us


Recovery Services - Records
If you participated in an alcohol and/or other drug recovery program while in prison, and you need a record of this, you may contact the Ohio Department of Rehabilitation and Corrections. The procedure to request your records is the same as requesting a Certification of Incarceration.